PROVINCIAL TREASURY IS HIRING ADMINISTRATION OFFICER

Reference Number: PT. 11/08/2024 

Department: Provincial Treasury         

Job Title: ADMINISTRATION OFFICER: MUNICIPAL FINANCIAL GOVERNANCE 

Job Type Classification: Permanent        

Directorate: MUNICIPAL FINANCIAL GOVERNANCE 

Chief Directorate: MUNICIPAL FINANCIAL GOVERNANCE

Programme Name: Municipal Financial Governance               

Salary Level: 7             

Experience: 2  years

Remuneration: R308 154 per Annum     

City / Town: Amathole District

Minimum – Competencies:                      

Understanding of legislative framework that governs the Public Service. Knowledge and application of departmental polices. Understanding and application of procurement policies. Supply Chain Management Policies & Practices. Risk Management Policies & Practices. Financial Management. Budget Submission. Basic Knowledge of Financial Administration. Asset Management Policies & Practices. Numeracy, Ability to perform routine tasks , Computer literate, Financial Management, Report Writing, Planning & Organising, Good People Skills , Problem Solving, Communication (written and verbal)

Requirements:               

Degree (NQF Level 6 or NQF Level 7 as recognised by SAQA)   in Office Administration / Office Management & Technology coupled with a Minimum 2 years in administration environment.

Duties                   

RENDER ADMINISTRATIVE SUPPORT SERVICES TO THE DIRECTORATE; Administratively manage, organise and coordinate activities to ensure seamless flow of information within the directorate. Screen incoming and outgoing information in ensuring efficient flow of information in the directorate. Scrutinise routine submissions / reports and make notes. Ensure safe keeping of all documentation in the directorate and is in line with relevant legislation and policies. Develop, maintain and manage the record management system / filing system of the Directorate. Consolidate monthly, quarterly, annual reports and annual Performance Plan for the Directorate. Make follow-ups on outstanding reports. Liaise and communicate with various levels of government and stakeholders. Disseminate information to all stakeholders as and when required. Respond to enquiries received internal and from external stakeholders and make referrals to relevant person/s.

Draft documents / reports as and when required for the Directorate. Handle travel and accommodation arrangements for the directorate and process T&S claims. Organise Directorate’s meetings. Administer attendance register, leave register, payroll slips and telephone accounts for the Directorate. Handle procurement of standard items (stationery & refreshments) for the Directorate. Obtain necessary signatures on documents and items like procurement and monthly salary reports. Coordinate the submission of Annual Performance Agreements and Performance Assessments for the Directorate and ensure adherence to PMDS norms and standards. Undertake ad-hoc administrative duties such as photocopying, faxing, scanning etc. for the directorate. Operate and ensure that the Directorate’s office equipment is in good working condition. Coordinate the submission of Annual Performance Agreements and Performance Assessments for the Directorate and ensure adherence to PMDS norms and standards. Undertake ad-hoc administrative duties such as photocopying, faxing, scanning etc. for the directorate. Operate and ensure that the Directorate’s office equipment is in good working condition. PROVIDE SUPPORT SERVICES TO MUNICIPALITIES ON GOVERNANCE AND INSTITUTIONAL MANAGEMENT IN LINE WITH THE MFMA REQUIREMENTS; Administer budget workshops. Assist in the coordination of IYM Assessments – section 71 and Mid-year Assessment section 54 (d).

Collect information for the budget roll over process and cash withdrawal reports from Municipalities. Assist in the collection of outstanding government debt from municipalities and prepare submission to National Treasury. PROVIDE SUPPORT IN THE DEBT STEERING COMMITTEE; Develop and distribute agendas for the committee-initiated meetings and timeously issue invitations and reminders. Collect and compile necessary documentation for the committee meetings. Secure boardrooms for committee meetings. Record minutes, resolutions of the meetings and communicate decision to relevant stakeholders and monitor progress on behalf of the Chairperson thereof. Coordinate and track the implementation of decision taken on all internal meetings. Safe keep all documentation related to the committee during and after the sitting. RENDER SUPPORT AND ADMINISTER DIRECTORATE’S BUDGET; Assist in the budget plan of the Directorate. Compile EC 4.1 and EC 5.1 forms for the Directorate. Develop and implement Procurement Plan according to 12 months projections. Monitor proper utilisation of the budget according to monthly projection. Keep records of expenditure commitments, monitor expenditure by means of checking BAS reports and alert the Directorate of possible over – and under spending. Compile the Directorate’s monthly In-Year Monitoring Reports. Present the spending of budget to the Directorate on monthly meetings. Identifies the need to move funds between items, consult with the head of the Directorate and compile draft memo for this purpose. Coordinate logistical arrangements for meetings as and when required. Make follow-ups on progress of supplier payments to avoid accruals.

More Information                           

EE Target: African Male To report technical glitches, for assistance regarding the system, and/or for activation of your profile, send an email to: erecruitmentenquiries@ectreasury.gov.za (NB: FOR TECHNICAL GLITCHES ONLY – NO CVs).

Closing date: Friday, September 13, 2024

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